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You need to look no further the recent headlines to realize the impact of data leakages among public organizations. The situations in private sectors are even worse but being covered up. The insider threats are getting rampant :
- layoffs or disgruntled employees stealing left and right;
- those feeling insecure at jobs 'collecting' company sensitive information - hoping this will give them some advantages on job-hunting
Your company might have implemented various security measures like firewalls, network access control & monitoring tools, VPN, encryption tools, Data Loss Prevention, … ; and you might even have dedicated IT staff to handle security policies (… just think about the superuser privileges they are enjoying…)
But all these perimeter-centric solutions are effective only within the security network. Once confidential documents are sent outside of the boundary, they are vulnerable to viewing, printing or distributing to anyone. Simply trusting that authorized users will not make mistakes in use is already proven to guarantee losses !
AirZip’s FileSECURE advocates eDRM (enterprise Digital Rights Management) approach, by which the traditional perimeter security or the means of distribution is no longer a concern. Secured documents are protected wherever they are - inside or outside the company network, or even in the wrong hands.
No more worry about:
Ø Loss of USB or mobile devices
Ø Inadvertent sent email attachments
Ø Unofficial distribution channels through Foxy, MSN, Skype, webmail, internet drive, …
Only eDRM tools allow you to change dynamically the access permissions of a file – even AFTER you have sent it out.
- You can limit how the recipients use the confidential data, e.g. copy & paste restricted, screen capture blocked, printing disallowed, …
- You can ad hoc extend the time of viewing a credit report to a specific client without regenerating another file to her.
- You can make obsolete a document (e.g. version control) without the need to collect the physical copies back – which is pointless anyway !
- A supplier turns against you ? Just cut-off their user accounts. They can no longer access your confidential data, including those they had obtained previously !
- Information owners can take the lead to decide what, when and how their secured files are used – without the intervention of IT staff.
- You can limit a client / an engineer / a financial analyst to access a file only from one or few dedicated machines. Even an authorized user possessing a physical copy of a secured file cannot access it from home !
- “What about taking a picture on the screen ? How can you prevent this ?” We can’t. But we are able to add watermarks – on screen and print-out – dynamically showing the details of access like window ID, user ID, network address, machine ID, data & time of access, … A user will definitely think twice before doing anything stupid or malicious !
http://www.airzip.com/FileSECURE/Resources/Collateral/AirZip_FileSECURE_Data_Sheet_A4.pdf
http://www.airzip.com/FileSECURE/Resources/Collateral/AirZip_FileSECURE_White_Paper_A4.pdf
I have attached the above hyperlinks as product information for your reference. If you are interested to explore further on how AirZip FileSECURE can help you communicate with confidence, I would like to give you a more detailed presentation and demo. Evaluation accounts can be set up in just a few minutes.
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